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Media Mumblings

Geeking Out on Organization

7/27/2013

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A new school year prime geek time.  I go into organization overload when thinking about a fresh start.  Do I always stay organized?  NO.  However, I need to keep trying!  

In the past, I have dabbled with creating my own lesson plan book.  Basic ones are great to start, but the longer I teach, the more I know what I want to have access to and see when I am planning.  Since returning to the library, I have been struggling with creating a plan book that fits my needs as a K-12 library media specialist.  This summer, I think I have done it though!  Take a tour of my plan book below!

My Situation

PreK-12 Library Media Specialist
  • TWO  libraries (PreK-5 and 6-12) 
  • ONE building
  • Flex and Fixed Schedule
  • Collaborate with Teachers
  • Present PD
  • Instruct Students

My Needs

  • Everything I want ready access to should fit in my rolling laptop bag ("Office on Wheels") because I go back and forth between libraries often throughout the day.
  • Be able to quickly grab materials I need to collaborate.
  • Keep track of happenings in facilities/staffs with different schedules
  • Quickly communicate what is going on to 3 principals, a title one director, and my superintendent (who loves the library!).
  • Document what I am doing
  • Do keep a lot of things electronically, but switching between screens to plan can get frustrating and time consuming.
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If you are taking time to create your own plan book, you mine as well create a personalized cover that makes you smile when you pick it up!  I used regular copy paper on top of card stock.

I took my whole plan book to Staples.  They used the thick lamination on the front and back cover to make it sturdy and give it a chance of lasting throughout the year.  I also had them do a spiral binding.  Comb binders fall apart too easily for everyday use and a 3 ring binder is too bulky to carry around all the time.


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Section 4 - Weekly Plan Pages.  Because I usually see all different levels in a day, I have a time schedule at the top.  Then I can write shortened details for the classes and programs at the bottom.
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I used card stock as a divider between sections.  I also threw in a few blank pages as a place to put post it's or tape other things I might want to have handy.
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Section 2 - Blank monthly boxes where I can plan out things like special days, programs, displays, whatever :)
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Section 5 - Collaboration             - Planning Tools (top)
Depth of Knowledge chart and an ABC's of Learning and Demonstrating Knowledge Chart that I have been updating as I see/hear about different projects being done.  These just help give inspiration when I am collaborating with a teacher
- Planning Form (bottom)
Form I developed for when I talk to teachers.  It helps guide our collaboration conversation and usually prevents me from bugging the teacher later with things I forgot to ask them initially.
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Section 1 - Task lists that I can check off.  I also have a place to record new tasks to add to the list for next year or I can mark out the ones to get rid of.
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Section 3 - Long range lesson plans for our partially fixed elementary classes.
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Section 6 - Program Planning 
This is similar to the collaboration planning sheet, but guides me through the steps of planning a program.
Sounds like a lot, but I have everything together when I am going between libraries and to classrooms or talking with administrators.  Do you geek out on organization?  How so?
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